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Powerful rules and restrictions

LeaveWizard allows you to set up your staff leave planner with a variety of options to help you stay in control.

For instance, you can add a notice period to ensure that employees can't submit requests at the last minute. Or you can have cancellation approvals to make sure that people don't cancel at the last moment without a confirmation from you. 

You can also set up limits and restrictions so that your employees know what they can or cannot do. Overall these features will make your leave management much more effective.


Leave planner integrated with all our other features

Effective holiday planner doesn't need to be separate from your absence management, overtime tracking, and employee information records.

Our integrated solutions will help you implement the right staff holiday planner to ensure you have employee holidays under control. And our solutions will work for you in different territories and time zones! Whether you need us as a summer holiday planner, a UK holiday planner, or anywhere else at any time.

Integrated absence anagement

Setting it up for success

  • In LeaveWizard, leave types are the event types that employees are typically allowed to request and they usually come up with an allowance like annual leave or annual holidays. 

  • While Absence types are the event types that must be recorded by a manager or HR admin. Like sickness or lateness or another form of employee absence.

  • Your way of operating will dictate the number of leave and absence types you will need. Most organisations will find that one Leave type (e.g. Holiday) and one Absence type (e.g. Sickness) are sufficient.

  • In addition, LeaveWizard allows you to track many other events, should you wish to do so. For example - Employee Training or Maternity leave, or even Working from Home (WFH)

  • If not every event type can be booked by everyone in your organisation then you will have to correctly configure who is allowed to book what. You can do that from the Event types and allowances screen as per the screenshot.

Leave management in depth

Leave and absence approvers

  • Once you have your event types set up, you will have to consider your approver structure. 

  • LeaveWizard allows you to set up a separate configuration for every event type, therefore, allowing you the flexibility to have a different set of approvers.

  • You can have two different approvers at the first level - ie they will get the initial request at the same time. You can optionally also have a secondary approver who will get the request once it has been approved by the first-level approvers. 

  • Our intuitive UI will help you ensure that you don't leave any unapproved employees and you'll be able to quickly make changes as appropriate.

  • When you have it all done, our system will use the configuration to send requests to managers via email and the smartphone apps and will also send daily reminders to ensure that requests are actioned as soon as possible.

Allowances and entitlements

  • LeaveWizard allows you to specify several important settings for every single employee.

  • This includes Employee Start and End dates and Employee Leave Year which is the date in the year when allowances reset. For most organisations this is always 1st January however it often differs.

  • When setting up these dates LeaveWizard uses its build-in staff annual leave calculator to calculate for you exactly how much the allowance for this employee for every event type will be.

  • LeaveWizard will also take into account any public holidays and whether they are included in the employees' allowance as well as the specific employee work pattern that is in use. You can read more about our flexible work patterns here.

  • All these factors will determine the annual allowance entitlement and they will be calculated by our built-in staff annual leave calculator for your convenience.

Rules and restrictions

  • LeaveWizard allows the configuration of several important rules and restrictions to help streamline your holiday leave planner. 

  • You have control over the number of people who can be off on any day and you can specify that per workgroup or per custom group.

  • You will also be able to apply these restrictions for a given period of time or in general. 

  • LeaveWizard allows you to control the visibility of events based on user roles. For instance, you may want to "hide" the details of sensitive events like compassionate leave from all employees but allow line managers to see them.

  • You can also use powerful functions like requiring events to be requested in advance (e.g. 7 days in advance) or allowing only the accrued portion of the allowance to be booked.

  • The combination of all these features gives you control over your staff holiday planner and a peace of mind.

Use LeaveWizard as your staff holiday planner

LeaveWizard offers all you can expect from an effective holiday leave planner 

How it works

  • LeaveWizard allows you to set up multiple leave types and configure them accordingly 

  • For instance, you can have "Holiday in Days" and "Holiday in Hours" and make these types available to the relevant employees.

  • Or you can have "Holiday UK" and "Holiday France" so you can set up country-specific types to suit the holiday planner for each location.

  • With LeaveWizard you can set up one or two levels of approvals for every leave type. Then let our smartphone app and our reminders ensure that requests are handled timely.

Can I have some employees who record their holidays in days and some in hours?

Yes, LeaveWizard allows you to setup multiple event types (e.g. "Holiday", or "Holiday in hours") and each event type can be configured to record events in either days or hours. You can also select which employees can use either of your event types. 

Can employees have different leave years? e.g. different date when allowance resets.

Yes, With LeaveWizard every employee can have a different leave year. That is allowance can reset on a different date for every employee. Or if you want to keep it simple, you can also have the same leave year for all of your employees. 

Can we have two level approvals for some employees and no approvers for others?

LeaveWizard supports one or two levels of approvers. That is if you opt for two levels, the second approver will receive the request only after the first approver has approved it. If you want to have some employees with no approvers (e.g. directors) then you need to simply remove their first level approver.

Can we publish our holiday events to Outlook or Google Calendar?

Yes, LeaveWizard will allow you to publish events of different types to an external calendar that supports iCal. This includes Google calendar and Outlook (Office 365) calendar. You can also exclude some event types from being published to external calendars, for example you may not want to publish Sickness or Compassionate leave events.

Leave Management FAQ