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easy absence management

Easy to setup and use

Our absence management features are easy to set up by administrators and to use by your employees and line managers with recording and sick note uploads available both via a browser and our smartphone apps.

Our knowledge base contains useful setup guides to help you get going quickly and our support team is always available to assist with any questions you may have.

Scroll down on this page to keep reading more about absence management or use our knowledge base or get in touch with us if you have questions that this page doesn't answer. 


Integrated with all our other features

Advanced absence management doesn't need to be in a separate system, away from your leave management, overtime tracking, and employee information records. Having it all together in one integrated product makes a lot of sense. This is why we have extended our absence management solution to help you do better with one streamlined system. This reduces the need to enter similar information in different systems so you can focus on the important things for your business.

Integrated absence anagement

Setting up your absence management system

  • In LeaveWizard, absence types are event types that must be recorded by a manager or HR admin. Examples are sickness or lateness or another form of employee absence.

  • Most organisations already have an established absence management policy and are familiar with the absence types they want to record so it will be just a case of setting them up in LeaveWizard. The system typically comes pre-configured with one Absence type (e.g. Sickness).

  • Like all other event types in LeaveWizard, the absence types can be configured to be available only to certain employees. You can also control how much information about the absence events are visible to your employees and line managers.

Absence management in depth

Absence requests approvers

  • Once you have your absence types set up, you will have to consider your approver structure. 

  • LeaveWizard allows you to set up a separate configuration for every absence type, therefore, allowing you the flexibility to have a different set of approvers.

  • You can have two different approvers at the first level - ie they will get the initial request at the same time. You can optionally have a secondary approver who will get the request once it has been approved by one of the first-level approvers. 

  • Our intuitive UI screen will help you ensure that you don't leave any unapproved employees and you'll be able to quickly make changes as appropriate.

  • When you have all absence approvers set-up, our system will use the configuration to send approval requests to managers via email and the smartphone apps and will also send daily reminders to ensure that requests are actioned as soon as possible.

Sick notes, sickness categories and Bradford Factor

  • LeaveWizard allows you have one or more absence types that require a sick note to be uploaded by the employee.

  • This means that if a sick note is required for an event longer than a certain number of days then the employee will be asked to submit a document or an image of their sick note

  • This can be done either via a smartphone or via a desktop. In cases when employees haven't got access to the appropriate device, the note can also be added by their line manager.

  • LeaveWizard supports categorising absences by a standard list of categories that you can use to assign to the relevant events

  • With LeaveWizard you can implement Bradford Factor calculations which the system does automatically for you and you can use as an indication of absence patterns.

Sickness list

We hope you found this overview of LeaveWizard's absence management solution useful. Of course, there is always more to learn and so if we haven't answered all your questions about how LeaveWizard helps you implement an effective absence management system, please feel free to get in touch with us and we'll be happy to set up a demo or a chat.  LeaveWizard offers many useful features to help you manage staff leave, absence, employee records, and overtime and the best way to learn about them is to schedule a demo with us. For more information about what our holiday planner offers please visit the solutions page

Use LeaveWizard to manage your staff absence records

With LeaveWizard's advanced absence management functions you don't have to pay for yet another tool

How it works

  • LeaveWizard allows you to set up different absence types and configure them accordingly in the same way as with all event types on the system

  • You can enable LeaveWizard's feature to allow a sick note to be attached against an absence event.

  • You can also use Sickness categories to track employee absence types.

  • And optionally, you can configure Bradford Factor automatic calculation to monitor absence trends.

Absence management system

As advised by CIPD, most absence is genuine. Managing absence due to sickness requires effective people management policies, which may be helped by a focus on employee well-being. Here you'll find out how LeaveWizard helps you implement an effective absence management system using our staff planner.